Records to be made available for Inspection

The following list sets out the standard records which an inspector will require access to during the course of an inspection: -

1. Employer registration number with the Revenue Commissioners

2. Full Name, Address and PPS Number for each employee (full-time and part-time)

3. Terms of employment for each employee

4. Payroll details (Gross to Net, Rate per hour, Overtime, Deductions, Shift and other Premiums and Allowances, Commissions and Bonuses, Service Charges, etc.)

5. Copies of Payslips

6. Employees’ job classification

7. Dates of commencement and where relevant, termination of employment

8. Hours of work for each employee (including starting and finishing times, meal breaks and rest periods). These may be in the form of Form OWT1 (or in a form substantially to like effect).

9. Register of employees under 18 years of age

10. Whether board and/or lodgings are provided and relevant details

11. Holidays and Public Holiday entitlements received by each employee

12. Any documentation necessary to demonstrate compliance with employment rights legislation

Additional records may be required to be held depending on the sector/business involved and the legislation under which the inspection is being conducted.